Audience Course Help Guide

Audience Course Name Course Description
Registrars, Office Staff Census Training - Part 1 Intro to SchoolTool; Census Overview; Census Search Submodule; Contacts Tab; Addresses Tab; Student Tab; Demographics Tab; Letters, User Defined, Notes Tabs; Reports
Registrars, Office Staff Census Training - Part 2

Add a Family; Contacts Tab; Addresses Tab; Student Tab; Add/Delete Person Submodule; Reports Submodule; Batch Enrollment Submodule; Batch Program Services Submodule

Attendance Officers, School Nurses, Front Office Staff Attendance Training Sub-Modules Overview; Single VS Multiple Entries; Adding Records; Batch Add Attendance; Generate Attendance Letters; Unresolved Absences; Attendance Sub-Module; Today’s Attendance; Reconcile; Reports
Principals, Office Staff, Disciplinarians, Superintendents Discipline/Letters

Discipline Search; Students to See; Detention List; Suspension List; Recommendations; Discipline Reports; Discipline Letters

Counselors, Principals Counseling Training

Counseling Search; Batch Enrollment Edit; Assessments; Batch Edit Schedules; Activities; User Defined Assessments; Course History; Alternative Enrollments; Retrieve Student Grades; Grades Tab; Reports; Managing Student Schedules

Counselors, Principals Mark Reporting/Rank/GPA Learn how to lock Class Rank's and GPA's for students and why school's typically do this.
School Schedulers, Counselors, Principals Rollover Review This course explores the steps that need to be completed in SchoolTool each school year before July 1.  In addition, you'll see how students get "grade advanced", which is part of the steps that must be taken before the new school year starts in Sept.
Counselors, Principals Report Card Review – Elem Grading Scales; Grading Scale Types that use Grading Scales; Course Topics that use Grading Scale Types; Course Topic Report Card Mappings that use Course Topics
Counselors, Principals Report Card Review – HS Review of Yearly Building School Level Options for Vertical Averages, Yearly Options and Lock Rank and GPA help.
School Schedulers, Counselors, Principals Scheduling Training 1

Basic Scheduling Overview; Four Steps of Scheduling (Setup, Building of Master Schedule, Loading Students, Finalizing - Study Halls, Lock the Master Schedule)

School Schedulers, Counselors, Principals Scheduling Training 2 Master Schedule Edit; Notes on Master Schedule Editor; Course Details; Section Numbers; Leaving Period set to "NONE"; Graded;  Examine/Choose Methodology (Rollover, Create New, Use SchoolTool MSB; White Board; Master Schedule Reports
School Schedulers, Counselors, Principals Scheduling Training 3

Student Schedule Builder; Analyze Reports to Verify Master Schedule; Student Schedule Builder Options; Add Constraints; Define Priorities; Run Options; Analyze Placement Reports; Lock the Master Schedule; Run Study Hall overlay; Master Schedule Reports tab

School Schedulers, Counselors, Principals Elementary Scheduling Changes

NEW 2018-2019 Changes - Discussion on the NEW process we will be implementing for this year. 

School Schedulers, Counselors, Principals Summer School Setup - Regional This course covers setting up Summer School in SchoolTool when the program will have both students from your district AND students from other districts enrolled.
School Schedulers, Counselors, Principals Faculty Recommendations Districts have the ability to allow teachers to submit course recommendations for their students. These recommendations can then be reviewed and approved by counseling staff; when recommendations are approved, course selections will be created for those students/courses.
School Nurses Medical Training Medical Overview; Today’s Remaining Visits; Today’s Visits; Medication Information; Medical Reports; Physician Maintenance; Medical Maintenance sub-module; Batch Add Immunizations; Visits Tab – scheduled & unscheduled; Medications; Medical Transcript; Screening Tab; History Tab; Conditions and Alerts; Physicians Tab and Insurance Tab
Transportation Directors, Office Staff that Manage Student Transportation Schedules Transportation Training Defining buses; Defining other transportation types; Pick-up & drop-off locations; Assigning students to buses; Transportation Reports
Office Staff, Custodians, Grounds Managers Lockers Introduction to Lockers; Current Locker Maintenance – Locker#, combo, status; Assign Lockers; Unassign Lockers; Locker Reports; Locker Status
Super Users Custom Export Overview of Maintenance > Export > Custom Export sub-module: Overview of Custom Export Tabs; Fields; Columns; Filter; Order By; Options; Preview vs Export; Saving an Export; Running an export without access to Maintenance module; Tips
Super Users Actions Tab Create a Document using advanced search/select criteria: From file; Labels; Data sets- keywords; Letters; User-defined; Attendance –Consecutive days
Principals, Superintendents Dashboards Assessments; 3-8 Assessments; Attendance; Comparative; Course Attendance; Course Scores; Demographics; Discipline; Faculty View; Graduation Rate; SLO; Student View; UDA
Super User Parent Portal Requirements for Parent Portal Account Creation; Adjust Permissions; Manage Groups; Account Options; Create Account; Account Maintenance; Cell Phone App; Census; Student Account options (vs Parents)

Contact us.
1-800-722-5797 option 1 then 2.