Creating Schooltool Accounts

School's can create accounts in Schooltool in one of two methods. Click the tabs below to see more information on each method.

Active Directory Accounts

When using this method to create Schooltool accounts, you allow anyone with an account in your school's Active Directory to login to Schooltool using their Active Directory username and password.

To see the steps required to create an account in Schooltool and associate it to an existing account in Active Directory, expand the section below that pertains to the type of account that you'd like to create:

Creating Student Accounts

  1. (IMPORTANT!!) Confirm that the user you expect to create an account for in Schooltool actually has an account in your school's Active Directory, and then make note of what EXACTLY the username that they've been given in Active Directory is

  2. Log in to Schooltool

  3. Click Maintenance>User/Group>Network Map

  4. On the left hand side of the "Network Map" screen, mark "User ID" as illustrated below:

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  5. Type the username that you made note of in step #1 into the field that appears just below, EXACTLY as it appeared for the user in Active Directory

  6. On the right hand side of the "Network Map" screen, mark "Census" as illustrated above

  7. Type all or part of the name of the person you're creating the account for, into the field that appears just below

  8. Click the "Search" button that appears to the right of the field - a list of records similar to the what you typed will appear below


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  9. Click the "Select" button (select button) that appears to the left of the person that you wish to associate the account you entered in step #5 to - once you've done so successfully, their name will appear just above the list as illustrated below

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  10. (IMPORTANT!!) Confirm that the Username appearing on the left side of the screen is correctly typed and belongs to the user appearing on the right side of the screen

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  11. Click the "Associate" button that appears in the center of the screen - if the process was successful you'll see a message similar to the following appear near to the top of the screen


  12. (Optional) Validate that the account you just associated to the student record is actually valid by searching for the student record using the Schooltool Census Module, and then by clicking the "Accounts" tab that appears on the "Details" bar in the middle of the screen as illustrated below:

    Valid Account:
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    Not a Valid Account:
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Creating Staff Accounts

  1. (IMPORTANT!!) Confirm that the user you expect to create an account for in Schooltool actually has an account in your school's Active Directory, and then make note of what EXACTLY the username that they've been given in Active Directory is

  2. Log in to Schooltool

  3. Click Maintenance>User/Group>Network Map

  4. On the left hand side of the "Network Map" screen, mark "User ID" as illustrated below:

    image

  5. Type the username that you made note of in step #1 into the field that appears just below, EXACTLY as it appeared for the user in Active Directory

  6. On the right hand side of the "Network Map" screen, mark "Faculty" as illustrated above

  7. Use fields that appear below to select the "Building", "School Level" that the staff member you're creating the account for is assigned to in their Schooltool Faculty Record (Hint: If they are a member of more than one building, you can pick any building they're assigned to for this step)

  8. Click the "Faculty" field and select the name of the staff member you wish to create an account for - if you don't find the person in this list, retrace your steps...either you selected the wrong values in the previous step, or the person you're expecting to find doesn't actually have a Faculty record in the Schooltool Faculty module

  9. (IMPORTANT!!) Confirm that the Username appearing on the left side of the screen is correctly typed and belongs to the user appearing on the right side of the screen



  10. Click the "Associate" button that appears in the center of the screen - if the process was successful you'll see a message similar to the following appear near to the top of the screen

    Example Only:


  11. (Optional) Validate that the account you just associated to the student record is actually valid by searching for the faculty record using the Schooltool Faculty Module, and then by clicking the "Accounts" tab that appears on the "Details" bar of the lower part of the screen as illustrated below:

    Valid Account:
    image

    Not a Valid Account:
    image

Local Accounts

When using this method, you allow parents, staff and students to login to Schooltool using any email address they prefer, and a password that they set and store in Schooltool itself.

Google Accounts

When using this method, you allow parents, staff and students to login to Schooltool using their Google username (email address) and password, assuming the email address on file in Schooltool is a google email address.

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