Enrolled in BOCES Courses Taught Elsewhere

The article can be used to identify and track students who receive all or part of their education from BOCES, and contains the following topics:


Students at BOCES All Day:

Students in this situation should have only ONE enrollment record. That enrollment record should look something like this:

This enrollment will cause the student's data to be included in the following New York State Level Zero templates:

Template

Notes

School Entry Exit Template

--

Student Lite Template

--

Program Facts Template

--

Student Contact Fact Template

--

Staff Student Course Template

Only if the student is registered for courses in the "BOCES Building" you chose (Item #1), AND those courses in that building's Course Catalog have a valid State Course Code assigned to them.

Student Daily Attendance Template

**Same as above.

Student Class Grades Detail

**Same as above.


Students at BOCES ALL Day and takes ONE or More Courses at Your School:

Students in this situation should have TWO enrollment records (a primary and a secondary). Those enrollment records should look something like this:

Primary Enrollment:

Secondary Enrollment:

The above enrollments will cause the student's data to be included in the following New York State Level Zero templates:

Template

Data Comes From

School Entry Exit Template

Primary Enrollment

Student Lite Template

Primary Enrollment

Program Facts Template

Primary Enrollment

Student Contact Fact Template

Primary Enrollment


Staff Student Course Template


Secondary Enrollment but only if the "Ignore Enrollment State Exclude" checkbox is checked when the template is run



--AND--

Primary Enrollment
but only if the student is registered for courses in the "BOCES Building" you chose (Item #1), AND those courses in that building's Course Catalog have a valid State Course Code assigned to them.

Student Daily Attendance Template

**Same as above.

Student Class Grades Detail

**Same as above.


Students at BOCES Half Day:

Students in this situation should have TWO enrollment records (a primary and a secondary). Those enrollment records should look something like this:

Primary Enrollment:

Secondary Enrollment:

The above enrollments will cause the student's data to be included in the following New York State Level Zero templates:

Template

Data Comes From

School Entry Exit Template

Primary Enrollment

Student Lite Template

Primary Enrollment

Program Facts Template

Primary Enrollment

Student Contact Fact Template

Primary Enrollment


Staff Student Course Template


Primary Enrollment


--AND--

Secondary
Enrollment but only if BOTH of the following are true:

  • The student is registered for courses in the "BOCES Building" you chose (Item #1), AND those courses in that building's Course Catalog have a valid State Course Code assigned to them.

  • The "Ignore Enrollment State Exclude" checkbox is checked when the template is run



Student Daily Attendance Template

**Same as above.

Student Class Grades Detail

**Same as above.