Recording a Late Arrival or Early Departure
This procedure should be used in situations where a single student leaves school early or arrive late. Note that the Absence Codes used at your school will be unique, and may not be specifically illustrated in the procedure below.
- Search for the student as you normally would using the "Search" tab
-
<-- Click on the students Attendance tab
- Click New
- For each period or part of a period a student was or is to be absent from, use the "Code" field to choose an Absence Code that represents the reason the student was not in attendance (e.g. E1: Excused Legal - these values are unique to each school)
Example 1:
Example 2: - For each period you specified a code for, determine the number of minutes the student was PRESENT for the course in that period - if at all, using the following as a guide:
- If the student was present for any part of the period - enter a value which represents the time they were present in minutes, into the "Present" column for that period
- If the student was absent for the entire period - leave the "Present" column blank for that period
- If the student was present for any part of the period - enter a value which represents the time they were present in minutes, into the "Present" column for that period
- (Optional) Add a Comment describing why the student is absent in the Comment field to the right of the Code you specified for the period - you will have to Copy and Paste that reason to each period as needed
**Note: by completing this step, you are providing additional information to teachers when they view their Course Attendance screens as shown in the sample below ("Left Early") - Click the Save button to save your changes