RP.1925- Jun 2019




ITEMS MARKED WITH A RED PIN ARE CONSIDERED IMPORTANT OR USEFUL - PAY SPECIAL ATTENTION TO THESE ITEMS WHEN THEY APPEAR

  • Be sure to read the New York State Data Warehouse changes at the bottom of this article for information on important updates that have been made to extracts.

Important Changes

  •  Old Student & Parent Portals Officially Discontinued in Favor of New Campus Portal and Apps (SIS-124048) [Enhancement] 

    With this release, the previous "Campus Portal" has been completely replaced and is no longer available, in favor of the new Campus Student and Campus Parent sites and apps. Users attempting to log in to the old Portal will be automatically redirected to the new site.

    The existing Campus Mobile Portal mobile app will be removed at the end of June in favor of the new Campus Student and Campus Parent apps. Students and Parents can download the new apps from the Apple App Store or Google Play.

    See the Campus Student & Parent FAQ article for more information.

    The following updates have been made:

    • Display Options have been updated to streamline, simplify, and clarify the preferences available.
    • All homepages for students and parents have been converted to Campus Student and Campus Parent, respectively.
    • Campus Portal has been removed from the Homepage field on user accounts. New user accounts cannot be given a homepage of Campus Portal.
    • The User Account Batch Import Tool, Account Security Preferences, and User Account Batch Wizard have also been updated to no longer include an option for a homepage of Campus Portal.
    • Added an options to the Settings menu of Campus Student and Campus Parent to select a Language, if more than one language is active for the district.
    • Updated to prevent students from logging in to Campus Parent if their parent also had an enrollment.
    • Various other bug fixes and improvements.

      Article(s): Campus Student, Campus Parent, User Account Batch Wizard
      Path: Campus Student, Campus Parent, System Administration > User Security > User Preference Management > User Account Batch Wizard
       
  •  "Dual Credit Code" Field Added to Course and Course Section Screens (SIS-123915)

    A new drop down list called "Dual Credit Code" was added to Course, Course Master, Course Catalog, and Course Section. This new field is used to identify the setting in which the student is earning dual credits.

    Article(s): SIRS Student Class Grades Detail (New York)
    Path: NY State Reporting > SIRS Extracts > Student Class Grades Detail
     
  •  "Post Secondary Credits Earned" Field Added to Course and Course Section Screens (SIS-123915)

    A new field called "Post Secondary Credits Earned" was added to the Roster Batch Edit, Section, Course, Course Master, and Course Catalog. This field Indicates the credits awarded to the student during the school year by a higher education institution.

    Article(s): SIRS Student Class Grades Detail (New York)
    Path: NY State Reporting > SIRS Extracts > Student Class Grades Detail

Teacher Updates

  • Instruction Module Control Center Improvements (SIS-127129) [Enhancement] 

    Improvements have been made to the Control Center based on teacher feedback, including the following:

    • Teachers can now navigate to past and future terms using the arrow keys at the top right.
    • Updated section names to display on separate lines if a teacher has more than one section in a period.
    • The number of students expected in the class is shown for each period in the attendance column.
    • Attendance screen
       
      • Attendance totals are shown above the attendance buttons.
      • Tightened the visual display to show more students at a time.
      • Moved comments for Absent and Tardy students to a comments button to free up vertical space.
         
    • Assignment list
       
      • Updated the number representing unscored assignments. If enabled, unscored submissions are indicated first. The second number totals the number of students who do not have scores for the assignment and the third number totals the number of scored students.
      • Added the Due Date below the assignment name.
      • Updated scoring logic to display different scoring screens based on the assignment and device used. If the assignment has submissions enabled, the submission scoring screen is used for scoring. Teachers scoring on a small device like a phone see a more compact scoring screen, whereas those using a larger device like a computer open the scoring editor used elsewhere in Campus Instruction.

        Article(s): Control Center
        Path: Campus Instruction > Control Center

         
  • Online Assessment - End of Life (SIS-125762)

    The Online Assessment tools have been removed, including the Assessment Bank and Test Item Bank. Online Assessments can no longer be added to assignments the two Online Assessment reports have been removed from Campus Instruction.

    Article(s): N/A
    Path: Assessments > Online Assessment

Other Changes

  • Campus Parent - School Choice Options (SIS-126093)

    A new column, called Calendar, has been added to the list of selected schools in Campus Parent. This column lists the name of the calendar, and if applicable the name of the Schedule Structure, selected. The Schedule Structure displays only when there are multiple structures in the selected calendar.

    When Override Types are created for use in School Choice, but those types are not marked for Allow Portal Applications and Allow Census Applications, the Campus Parent user cannot see any School Choice options.

    School Choice is not available for Campus Student users.

    Article(s): Campus Parent Portal
    Path: Campus Parent
     

  • Student Schedule, Walk-In Scheduler Updates (SIS-124922) [Enhancement] 

    In preparation for the replacement of Student Schedule and Walk-In Scheduler tools in Student Information later this summer, several cosmetic and browser-related issues have been modified in the new Counseling Student Schedule and Walk-In Scheduler tools.

    In addition, new features have been added to the Walk-In Scheduler:

    • When hiding terms in the filter bar, a Hidden Sections warning displays if a course has been chosen that is included in a hidden term. The user has the option to override the filters to display the entire grid, or continue scheduling with the filters in place.

    • When searching for courses, the Show Teacher option has been replaced with a chevron that expands the list to display sections for each course. Course sections can be selected directly from the list. The chevron also appears on each course in the list, allowing the user to expand and collapse the list on a course by course basis.

    • A Quick Add option exists when viewing the Requests panel. This allows the user to enter in memorized course numbers to add the course to the request list.

    • An Add Planned Courses option s exists when viewing the Requests panel, which adds any planned courses to the student's course requests.

    • As mentioned above, the Student Schedule and Walk-In Scheduler tools in Student Information General will be replaced later this summer with the new Student Schedule and Walk-In Scheduler tools available in the Student Information > Counseling > General toolset. Please ensure the appropriate tool rights to the Counseling toolset are assigned to the staff who need to access these tools.

    • The Update button has been removed when placing a course on the Schedule; instead, courses can now be placed on the Schedule by selecting the highlighted cells.

    • When a student drops a course on the last day of the term, the Drop Date displays on the course section, and that course that is scheduled in future terms is removed.

      Article(s): Walk-In SchedulerStudent Schedule
      Path: Student Information > Counseling > General > Schedule, Walk-In Scheduler
       

  • Student Behavior - New Suspension Calculations (SIS-126688)

    New calculated Suspension data has been added to the Student Behavior tab. Above the list of Behavior incidents, the following is available:

    • Outstanding Detention Time (existed previously)
    • Total Suspension Days for Selected Year - calculates the student's suspension for all enrollments in the selected year.
    • Total Suspension Days for the Selected Calendar (previously was Suspension Days) - calculates the student's suspension for all enrollments in the selected calendar.
       

      Article(s): Behavior Student
      Path: Student Information > General > Behavior

  • Health Office Visits Administered by Update (SIS-120228) [Enhancement] 

    A new dropdown, Administered by, has been added to the student Health Office Visits tool to identify the person administering medications or treatments to the student in the health office visit. This field defaults to hidden. The values populated in this dropdown can be customized in the Attribute/Dictionary at HealthVisit > Administeredby. The Administered by display name can also be modified in the Attribute/Dictionary.

    Article(s): Health Office Visits
    Path: Student Information > Health > General > Health Office Visits
     

  • Health Office Visit No Show Reason Added (SIS-120229) [Enhancement] 

    A new dropdown, No Show Reason, has been added to the Health Office Visits tool to identify the reason the student didn't show up to a scheduled health office appointment. This dropdown displays when the Student did not show up option is selected. The values populated in this dropdown can be customized in the Attribute/Dictionary at HealthVisit > NoShowReason. The No Show Reason display name can also be modified in the Attribute/Dictionary. This field defaults to hidden.

    If "Student did not show up" is selected on a HOV with Medication dose information and the user attempts to save the visit, there is a warning that reads "The visit record indicates that the student did not show up for a scheduled visit, but a medication dose is entered. The dose will be subtracted from the remaining dose count. Select "Remove Dose" to remove the medication dose and save the record. Select "Cancel" to return to the visit record. Select "OK" to save the visit and subtract the medication dose."

    Article(s): Health Office Visits
    Path: Student Information > Health > General > Health Office Visits
     

  • District Assignment Health License Added (SIS-123313)

    A new dropdown, Health License, has been added to the District Assignment tool to identify the credentials of the health staff member. The code selected in the Health License field displays after the health staff member's name in the Recorded by dropdown when entering student medication and health office visit records. The code also displays on saved medication and health office visit records and reports. This field defaults to hidden. The values populated in this dropdown can be customized in the Attribute/Dictionary at EmploymentAssignment > HealthLicense. The Health License display name can also be modified in the Attribute/Dictionary.

    Article(s): District AssignmentsHOV HistoryMedicationsEnter a Student's Medication InformationReduce Medication Dose CountRefill MedicationHealth Office VisitsHealth Office Visits Report

    Path: Census > People > District Assignments; Student Information > Health > General > HOV History/Medications/Health Office Visits; Health > Reports > Health Office Visit
     

  • Built-In Locker Combinations (SIS-96911)

    Combinations for Lockers with Built-In Locks can now be deleted as needed by blanking out the entered combination in the field.

    Note that if the deleted combination was previously associated with a locker assignment, that combination entry on the student's Lockers tool displays as blank.

    Article(s): Locker ResourcesStudent Lockers
    Path: System Administration > Lockers > Locker Resources; Student Information > General > Lockers
     

  • "Report Options" Label Changed to "Report Format" (SIS-125497) [Enhancement] 

    The field name for selecting how a report generates has been renamed from Report Option to Report Format on the following Student Information reports:

    • Test Accommodations
    • No Show Report
    • Enrollment Status
    • Enrollment Summary Detail
    • Duplicate IDs
    • State Enrollment Verification
       

      Article(s): Reports (Student Information)
      Path: Student Information > Reports
       

  • Census Wizard - Physical Address (SIS-125718) [Enhancement] 

    The Physical Address checkbox that was added to the Households Locations editor in the Campus.1821 Release is now available in the Census Wizard.

    Article(s): Census Wizard
    Path: Census > Census Wizard
     

  • LDAPS Certificates Tool Now Available (SIS-123842) [Enhancement] 

    The LDAPS Certificates tool is now available. This tool provides district administrators the ability to store and replace their public key certificates used by LDAP for authentication. By storing certificates in this tool, districts can mitigate the issue of having users locked out of Campus when certificates expire. 

    Email and in-app notification functionality was also created. Users who have access to this tool or the SSO Service Provider Configuration tool will receive an email and in-app notification every 3 days when a certificate will expire in less than 30 days. When a certificate will expire in 10 or less days, this notification will increase to every day until the certificate is replaced. Users will continue to receive daily notifications until the expired certificate is replaced or removed. 

    Article(s): LDAPS Certificates
    Path: System Administration > LDAP Management < LDAPS Certificates

  • Behavior Incident Report Formats (SIS-124966) [Enhancement] 

    The Behavior Incident Report can now be generated in CSV and DOCX formats.

    Article(s): Behavior Incident Report
    Path: Behavior > Reports > Incidents
     

  • Behavior Event Report Formats (SIS-124967) [Enhancement] 

    The Behavior Event Report can now be generated in CSV and DOCX formats.

    Article(s): Behavior Event Report
    Path: Behavior > Reports > Events
     

  • Behavior Resolution Report Formats (SIS-124968) [Enhancement] 

    The Behavior Resolution Report can now be generated in CSV and DOCX formats.

    Article(s): Behavior Resolution Report
    Path: Behavior > Reports > Resolution
     

  • DOCX Format Now Available for Data Utility Reports (SIS-125743) [Enhancement] 

    The Combine Person, Element Replacement, and Selective Sync tools can now generate reported data in .DOCX format.

    Article(s): Combine PersonElement Replacement ToolSelective Sync
    Path: System Administration > Data Utilities > Combine Person, Element Replacement, Selective Sync
     

  • CSV Format Added to User Rights Summary (SIS-125764) [Enhancement] 

    Users can now generate the User Rights Summary in .csv format.

    Article(s): User Account
    Path: System Administration > User Security > Users > User Account > User Rights Summary
     

  • Graduation Cohort Validations Report (SIS-121328) [Enhancement] 

    The Graduation Cohort Validation Report now generates in PDF, CSV, HTML and DOCX formats.

    Article(s): Graduation Cohort Validations Report
    ​​​​​​​
    Path: Student Information > Reports > Graduation Cohort Validations
     

  • DOCX Format Now Available for Verification Reports (SIS-125744) [Enhancement] 

    The Verification Summary and State Person/Identity reports can now be generated in .DOCX format.

    Article(s): Verification Summary (District)Verification Summary (State)State Person Identity Verification Report
    ​​​​​​​
    Path: System Administration > Data Interchange > Verification > Verification Summary Report; Census > Reports > State Person/Identity Verification

New York State Data Warehouse

  • Student Class Grades Detail Extract - Dual Credit Code and Post Secondary Credits Earned Now Report (SIS-123915)

    A new drop down list called "Dual Credit Code" was added to Course, Course Master, Course Catalog, and Course Section. This new field is used to identify the setting in which the student is earning dual credits.

    A new field called "Post Secondary Credits Earned" was added to the Roster Batch Edit, Section, Course, Course Master, and Course Catalog. This field Indicates the credits awarded to the student during the school year by a higher education institution.

    The SIRS Student Class Grades Detail report was updated to report from the new fields that were added .

    Article(s): SIRS Student Class Grades Detail (New York)
    Path: NY State Reporting > SIRS Extracts > Student Class Grades Detail