RP.1821 - May 2018




ITEMS MARKED WITH A RED PIN ARE CONSIDERED IMPORTANT OR USEFUL - PAY SPECIAL ATTENTION TO THESE ITEMS WHEN THEY APPEAR

  • Be sure to read the New York State Data Warehouse changes at the bottom of this article for information on important updates that have been made to extracts.

Important Changes

  • Federal Chronic Absenteeism ( SIS-109565 ) [Enhancement] 

    New attendance tools have been added that make it easier to determine student's status of being considered chronically absent.

    With this update, a quartz job runs on every Infinite Campus database (scheduled to occur daily at 3:45am) that aggregates entered attendance data from the day before. Results of the quartz job are organized in such a way that for each student enrolled, a principal or counselor can view at a glance if that student meets the definition of being chronically absent (misses 10% or more of school days during the year for students who are scheduled into courses a minimum of 10 days). This tally displays on the Student Attendance tab. It only displays when tool rights are assigned.

    The Attendance Aggregation Refresh tool (new!) can be used to process attendance and/or section roster edits that may not have been captured with the overnight quartz job. This includes edits to data that the quartz job does not process (see articles listed below for details), so this refresh might be necessary for up to the minute data.

    The Attendance Aggregation Preferences tool (new!) displays the available attendance summary options that can be used to calculate chronic absentee information. The views used here have also been added to Ad hoc Reporting tools. This tool is not available in Montana.

    Article: Attendance Aggregation Refresh; Attendance Aggregation PreferencesStudent Attendance

    Path: System Administration > Attendance > Attendance Aggregation Refresh, Attendance Aggregation Preferences; Student Information > General > Attendance

     

  • New Civil Rights Data Collection (CRDC) Setup Tool ( SIS-114615 ) [Enhancement] 

    The Civil Rights Data Collection (CRDC) Setup tool allows districts and schools to begin creating CRDC category mappings for grade levels, courses and for students that belong in each of the IDEA/504/EL/EL Program subgroups for the defined reporting period (Part 1 vs Part 2).

    Additional CRDC tools used for generating, viewing, and maintaining CRDC results based off the category mappings will be introduced in future releases.

    Articles: Civil Rights Data Collection (CRDC) Quick Start GuideCivil Rights Data Collection (CRDC) SetupCRDC Search OptionsCRDC – Ad Hoc Filters for Populating Category Mappings

    Path: Federal Reporting > Civil Rights Data Collection (CRDC) > Setup
     

  • Custom Forms Updates ( SIS-114469 ) [Enhancement] 

    Previously, the Active checkbox was used to designate if a Custom Form was available for use by teachers and case managers to fill out for students. With this update, Start Date and End Date fields have been added to designate when a form is active and available for use. The Active checkbox has been removed. All existing, active forms have been given a Start Date of 01/01/1901 to ensure no current forms are deactivated with this change. All existing, deactivated forms have been given a Start Date of 01/01/1901 and an End date of 01/01/1901. Forms can now be filtered on the list screen by Start and End Date to find forms quickly.

    Another update to custom forms includes changes to the Choose File functionality. Previously, users could upload another PDF file to an existing custom form document by clicking Choose File and all existing custom forms would be deactivated. Now when a PDF file is uploaded over an existing file, the existing forms are no longer deactivated. Uploading a PDF file to an existing custom form creates a copy of the existing form and adds the date and timestamp the PDF was uploaded appended at the end of the form name.

    Article: Custom Forms (Counseling)Custom Forms (Health)Custom Forms (ILPA)Custom Forms (PLP)Custom Forms (Special Ed)

    Path: System Administration > Module > Custom Forms

Teacher Updates

  • No updates were included in this release that directly impact teachers.

Other Changes

  • Enrollment Status Mapping ( SIS-110951 ) [Enhancement] 

    New tools have been added that allow districts to map local enrollment status codes to state reported enrollment status codes.

    In System Administration, a new folder called Enrollment exists, where new Start Status Types and End Status Types can be added.

    The Enrollment editor has been modified to include both local start and end status codes, and state mapped start and end status codes.

    Conversion of existing enrollment start and end statuses occurs when the Campus.1821 release is taken. Any current enrollment status is converted to a Start Status Type. Enrollment records are not modified with this conversion; this conversion was to populate the new tables with the correct enrollment statuses.

    For State Edition users, the enrollment editor displays only the state codes and continues to sync enrollment data. However, the Start Status field has been renamed to State Start Status; the End Status field has been renamed State End Status.

    Other tools in the product that use enrollment statuses have been modified as needed. Below is a complete list of these tools. Information on the changes made can be found in the Product Content.

Mapping local enrollment statuses to state enrollment statuses is an option. There is no requirement to use the new tooling.

Article: Enrollment (System Administration)

Path: System Administration > Enrollment

 

  • Address Physical Checkbox ( SIS-88534 ) [Enhancement] 

    A Physical checkbox has been added to the Household Address and to the Address Household editor. When marked, the address is considered the household's physical location. This data can be used in an AdHoc filter.

    Article: Addresses (Households)

    Path: Census > Households > Address
     

  • Campus Student/Parent - Expand Grades Screen by Default ( SIS-116191 ) [Enhancement] 

    The Campus Student and Campus Parent Portals have been updated so that in the Grades screen, courses display as expanded by default to make it easier for parents to scan grades.

    Article(s): Campus StudentCampus Parent

    Path: Campus Student, Campus Parent > Grades
     

  • Campus Learning Licensing ( SIS-116105 ) [Enhancement] 

    A new Campus Learning Licensing tool has been added to System Administration. This tool allows administrators to review current Campus Learning licenses in their schools and request additional licenses. Licenses can be requested for a district or by school. An estimate of the yearly cost of the selected license displays in the bottom right of the screen; contact Campus Sales for more information.

    When a license is requested, a 45-day provisional license begins for the selected district or school(s). Admins must update User Group tool rights to give their teachers access to Campus Learning tools if they have not already done so during the 2017-18 free trial. Visit https://www.infinitecampus.com/info/campus-learning for more information about the Campus Learning offering.

    This case also includes a minor change to Campus Instruction tool rights. Tool rights for Drafts, Individualized assignments and individual LMS integrations (such as Google Drive or Naiku) are now sorted under a new "Enhanced Curriculum Editor" tool right.

    Article(s): Campus Learning LicensingWhat is Campus Learning?

    Path: System Administration > Campus Learning > Campus Learning Licensing
     

  • Course Information Added to Query Wizard ( SIS-87373 ) [Enhancement] 

    Two new options have been added to the Query Wizard as part of the Course Section Data Type.

    • Standards (Course/Section > Grading Task Credit > Standards). This includes fields available on Course Standards tab (and Course Masters Standards).
    • Composite Grading (Course/Section > Grading Task Credit > Composite Grading)
    • Path: Ad hoc Reporting > Filter Designer > Query Designer

      The Grading Task Credit folder only lists grading task related fields. The Standards folder only pulls standards associated with a course.

      Existing filters that pulled grading task information from the Grading Task Credit folder may need to be modified if those filters included both grading tasks and standards.

      Article: Grade Calc OptionsStandards 
       

  • Ad hoc Reporting - Calendar Selection on Filter Designer, Data Viewer and Data Export ( SIS-110471 ) [Enhancement]

    A calendar can now be selected when generating saved filters from the Filter Designer, Data Viewer and Data Export tools. Calendars can be selected for the following filter types:

    • Student and Course/Section Data Types created in the Query Wizard
    • Student and Course/Section Pass-Through Queries
    • Student and Course/Section Data Viewer reports
    • Student and Course/Section Query Wizard reports generated in Data Export
    • Student and Course/Section Pass-Through Queries generated in Data Export
    • This calendar selection functions like other reports that allow the selection of calendars. Only calendars to which the user has calendar rights are listed for selection. The calendar selected in the Campus toolbar is automatically selected.

      Article: Data ExportQuery WizardPass-Through SQL QueryData Viewer

      Path: Ad hoc Reporting > Filter Designer, Data Viewer, Data Export
       

  • Ad hoc Reporting - Formatted HTML Display ( SIS-114923 ) [Enhancement] 

    HTML reports generated in Ad hoc Reporting can now be displayed in an updated HTML view, where the columns can be sorted, filtered, grouped, reordered or hidden. Users also have the option to export the information to Excel or to PDF.

    This new HTML table displays when using the Test or Save & Test button on the Filter Designer. All other report generation options still display the previous HTML table.

    Article: N/A

    Path: Ad hoc Reporting > Filter Designer, Data Viewer
     

  • Ad hoc Reporting - Course/Section Data Type Available Fields ( SIS-115802 ) [Enhancement] 

    Users can now create a filter using the Course/Section data type that includes the Active checkbox on the Course Info tab.

    This addition modified the v_CourseInfo view, which previously only returned active courses. It now returns both active and inactive courses. This change affects any existing course filter, which will need to be reviewed and potentially modified to include this Active option and set the parameters to =TRUE.

    Article: Course (Scheduling)

    Path: Ad hoc Reporting > Filter Designer/Data Viewer > Course/Section Data Type

New York State Data Warehouse

  • SIRS Student Class Grades Detail Update ( SIS-112236 )

    The Student Class Grades Detail was updated to to report Post Secondary Credits Earned. The following changes were made to support reporting Post Secondary Credits:

    • A new checkbox called "Dual Credit" was added to the Transcript screen.
    • A new field called "Post Secondary Credits Earned" was also added to the Transcript screen.
    • Article(s): SIRS Student Class Grades Detail (New York)

      Path: NY State Reporting > SIRS Extracts > Student Class Grades Detail
       

  • SIRS Programs Fact Update ( SIS-112505 )

    Reporting logic for student's with multiple FRAM records was updated. If a student has multiple FRAM records where the eligibility values are the same and there is NOT a gap between the earlier record's End Date and the next record's Start Date, only one continuous Eligibility record now reports.

    Article(s): SIRS Programs Fact (New York)

    Path: NY State Reporting > SIRS Extracts > Programs Fact