Staff Data

Schools using nVision

For schools that use nVision, Staff Data in SchoolMessenger actually comes from what's in nVision as this system is considered the "source of truth" when it comes to staff data.

In regard to data in nVision, only records for staff assigned to an Employee Group where the "Telephone Notification" checkbox is checked, will ever flow automatically into SchoolMessenger:


That means if the checkbox above isn't checked for an employee group that a staff member is assigned, their data won't flow into SchoolMessenger. The following table illustrates how data stored in nVision "maps" to data in SchoolMessenger.

Column IDnVision Tab or ModulenVision Field NameSchoolMessenger FieldNotes
1Main Employee ScreenEmployeeIDID #This is populated with the staff members "Employee ID" as issued by nVision.


2Main Employee ScreenFirst Name and Last NameNameThe value that appears in SchoolMessenger is a concatenation of the First Name and Last Name fields in nVision.


3N/AN/ALanguage PreferredDefaults to English for all staff members as nVision has no field to identify the primary language that staff speak.
4N/AN/AGradeThis field is used only for student records, therefore it's left blank for staff records.
5N/AN/AAttendance DateThis field is used only for student records, therefore it's left blank for staff records.
6N/AN/AContact TypeThis field is defaulted to "Staff" for all staff records in SchoolMessenger.
7Appointment Information>Position Appointment tabEmployee GroupTitleThe name of the "Primary Employee Group" that a staff member is assigned to in nVision becomes their "Title" in SchoolMessenger.


8Appointment Information>Building Assignment tabBuildingSchoolThe "Buildings" that an employee is assigned to based on their primary employee group in nVision, becomes the "School(s)" they are assigned to in SchoolMessenger.



**Staff not assigned to a specific building, are given a "School" in SchoolMessenger of "District Office" instead.
9Addresses TabStreet 1
Street 2
City, State, Zip
AddressThe value that appears in SchoolMessenger is a concatenation of the Street 1, Street 2, City State and Zip fields in nVision, for the address set as "Default" (Primary).


10Contact Information Tab - "Phone Numbers" areaPhone Number marked as "Default" and not "Private"Phone 1The value that appears in the "Phone 1" field in SchoolMessenger is the phone number checked as "Default" in nVision assuming that it's not also checked as "Private".


11Contact Information Tab - "Phone Numbers" areaFirst Phone Number not marked as "Default" and not "Private"Phone 2The value that appears in the "Phone 2" field in SchoolMessenger is the first phone number in nVision that's not checked as "Default" assuming that it's also not checked as "Private".
12Contact Information Tab - "E-Mail Addresses" areaEmail Address marked as "Default"Email 1The value that appears in the "Email 1" field in SchoolMessenger is the email address checked as "Default" in nVision.


13Contact Information Tab - "E-Mail Addresses" areaFirst Email Address not marked as "Default"Email 2The value that appears in the "Email 2" field in SchoolMessenger is the first email address in nVision that's not checked as "Default"
14Contact Information Tab - "Phone Numbers" areaPhone Number marked as "Default" and not "Private" with a description of "Mobile" or "Cell"SMS 1The value that appears in the "SMS 1" field in SchoolMessenger is the phone number with a description of "Mobile" or "Cell", if and only if it's also checked as "Default" in nVision assuming that it's also not checked as "Private".
15Contact Information - "Phone Numbers" areaFirst Phone Number not marked as "Default" and not "Private with a description of "Mobile" or "Cell"SMS 2The value that appears in the "SMS 2" field in SchoolMessenger is the is the first phone number with a description of "Mobile" or "Cell", if and only if it's also not checked as "Default" assuming it's also not checked as "Private".

In situations where there is purposely no staff record for a given person in nVision (i.e. Shared Staff), schools can still enter staff records into Schooltool and have them pass into SchoolMessenger, but those records then must be "flagged" properly in order for the record to make it's way into SchoolMessenger.

Below is information on what fields must be set in order to properly "flag" Faculty Records in Schooltool, so that they are sent to SchoolMessenger:

  1. The "Email" field that appears at the top of the employee's record, cannot be blank --AND-- cannot be an address that contains @edutech.org

  2. In the "Faculty Information" area of the staff record, ONE of the following must be true:

    • The "Department" field must be set to "EduTech"

      --OR--

    • The "Type" field must be set to "Shared Staff"



Schools using Other HR Systems

At this time, schools that do not use nVision as their HR system, must instead use Schooltool as the "system of truth" when it comes to staff data. When staff data residing in the Faculty Module of Schooltool is used to send data to SchoolMessenger, records for staff members will pass to Schooltool if and only if the following situations are ALL true:

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  1. At least one "school level" within one building must be checked

  2. The "Active" checkbox must be checked

  3. The "Type" field must be set to a value other than "NONE"

  4. The "Department" field must be set to a value other than "SELECT ONE", however the following departments if selected will also omit the record from being sent to SchoolMessenger by default:

    • Other

    • EduTech


  5. The "Faculty ID" and/or "Universal FacultyID" field(s) must contain a value

IMPORTANT: Data residing in Schooltool Faculty Records is not considered valid until ALL of the criteria above has been met.