Guardian Data Synchronization
Schools who send guardian data to Mass Notify will find the following logic is used to determine if a contact should be passed to the system and associated to a given student:
Restriction |
Reasoning |
Example |
1. Don’t pass the contact unless the relationship they are assigned is considered “Is Parent” – you can modify which relationships are marked as this at Maintenance>Census>Relationship |
Schools have pretty consistently asked that only contacts considered to be parents, be included in the contacts that get sent |
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2. Don’t pass the contact unless their “Receives Mail” checkbox is checked |
By including this as a restriction, it allows schools to individually choose to EXCLUDE a parent on an as needed basis – it also follows the logic that if a contact is not marked to “Receive Mail” or "Parent Portal", they then also shouldn’t “Receive Calls” |
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3. In situations where the “Custody Alert” flag is checked |
It has proven VERY important to schools, that in situations where the custody type is “No Rights”, that no data for that contact be sent to Mass Notify even in situations where the contact is set to “Receive Mail”, and the relationship they have to the student is considered a “Parent” |
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4. In situations where the “Restricted View” flag is enabled, DO NOT send information for the contact to Mass Notify. |
In circumstances where there may not be custody issues that would be applicable to document for a given contact, yet a desire to have them set to “Receive Mail” and they are considered a parent, this was created as an “all else fails” option that can be used to omit contacts from making their way to Mass Notify as needed. |
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