Mass Notifications


INTAKE FORM: This form is to be used by schools who are moving from a competitor notification system to Blackboard Mass Notifications, being upgraded from ConnectEd or are brand new to using Blackboard Mass Notifications.

The following questions will assist EduTech in creating a connection between your school's student system and Blackboard Mass Notifications. Please do your best to answer all of the questions to the very best of your ability before clicking the "Submit" button that appears at the end of the form.

What school do you represent?​
What is your first name?​
What is your last name?​
What is your email address?​
Select the student system your school currently uses.​
In order to ask you only the right questions, we need to know what product line was purchased from Blackboard. If you aren't sure exactly what was purchased, just check the first option below. We'll be sure to contact you under separate cover if for some reason more information if needed.​​​​​​​​
**Check all that apply​​​​​​​
What method(s) of authentication should the system be programmed to use which will allow staff, students and parents to logon to the system and change their communication preferences and/or view any student information that you might choose to make visible (i.e. Student Schedules, Lunch Balances)?​​​​​​
**Check all that apply...​​​​​​

Notes:

  • If "Google Authentication" is checked above, staff/parents/students will be able to login to the system using their Google Email account.
  • If "Facebook Authentication" is checked above, staff/parents/students will be able to login to the system using any email address that they have associated to their Facebook account.
  • If "Use Built-in Authentication Method" is checked above, staff/parents/students will be able to login with the specific username that will be assigned to them when their account in the the users area of the system is created (e.g. their Active Directory Username).
What email address should parents send messages to if they have questions that relate to the district as a whole?​​
What is the URL parents should use if they wish to view information about the school district via the web?​​​
*Your School's Home Page
What is the main phone number that anyone can use should they have a question that pertains to the district?​
What fax number should be listed for your district?​​
Check only the boxes below that represent the types of programs and/or physical buildings that exist at your school.​​
*Check all that apply​​​​​​​​​​

What email address should parents use if they have questions related to the Elementary School?​​​
What is the URL parents should use if they wish to view information about the Elementary School via the web?​​​

What email address should parents use is they have questions about the Primary School?​​​​
What is the URL parents should use if they wish to view information about the Primary School via the web?​​​​​

What email address should parents use is they have questions about the Intermediate School?​​​​
What is the URL parents should use if they wish to view information about the Intermediate School via the web?​​​​​

What email address should parents use should they have questions related to the Middle School?​​​
What is the URL parents should use if they wish to view information about the Middle School via the web?​​​​

What email address should parents use is they have questions about the High School?​​​
What is the URL parents should use if they wish to view information about the High School via the web?​​​​

How is the Other Academic Program referred to by name?​
What email address should parents use is they have questions about this School?​​​​
What is the URL parents should use if they wish to view information about this school via the web?​​​​​

Attendance Data: The time that your school's student system is queried for absence data is EXTREMELY important. Be sure to answer each question in this area completely, and after careful consideration.

Do you want to have the system make automated attendance calls in regard to students that are absent from school or class?​
How many attendance messages would you like to setup?​
**Hint: the number you choose should represent the number of unique attendance calls that need to be made each day (e.g. choose 2 if you need a call made for the Elementary School, and another made for the Middle and High Schools combined)

Message 1

Check the buildings below that this message should be sent in relation to​​​.​
*Check all that apply​​​​​​​​
What time should the student system be queried for absences in the building(s) you chose above?​​​​
What mode(s) of communication should be used to send attendance notifications to parents?​​​​​​​​
**Check all that apply...​​​​​​​
What phone number should be referenced in the attendance message which the parent/guardian can use to call the school with questions or to provide a reason for the absence if they desire?​​​​​​​​​​​​​​​​​​
When daily attendance calls are made to parents, what should the spoken message say?​​​​​​​​​​​​​​​​​​​​
*Modify the message above assuming it's not fitting. Otherwise, there's no need to modify it!​​​​​​​

Message 2

Check the buildings below that this message should be sent in relation to​​​.​​
*Check all that apply​​​​​​​
What time should the student system be queried for absences in the building(s) you chose above?​​​​​​
What mode(s) of communication should be used to send attendance notifications to parents?​​​​​​
**Check all that apply...​​​​​
What phone number should be referenced in the attendance message which the parent/guardian can use to call the school with questions or to provide a reason for the absence if they desire?​​​​​​​​​​​​​​​​​​​​
When daily attendance calls are made to parents, what should the spoken message say?​​​​​​​​​​​​​​​​​​​
*Modify the message above assuming it's not fitting. Otherwise, there's no need to modify it!​​​​​​

Message 3

Check the buildings below that this message should be sent in relation to​​​.​​​
*Check all that apply​​​​​​​
What time should the student system be queried for absences in the building(s) you chose above?​​​​​​​
What mode(s) of communication should be used to send attendance notifications to parents?​​​​​​​​
**Check all that apply...​​​​​​​
What phone number should be referenced in the attendance message which the parent/guardian can use to call the school with questions or to provide a reason for the absence if they desire?​​​​​​​​​​​​​​​​​​​​​
When daily attendance calls are made to parents, what should the spoken message say?​​​​​​​​​​​​​​​​​​​
*Modify the message above assuming it's not fitting. Otherwise, there's no need to modify it!​​​​​​

Message 4

*Check all that apply​​​​​
What time should the student system be queried for absences in the building(s) you chose above?​​​​​​​​
What mode(s) of communication should be used to send attendance notifications to parents?​​​​​​​​
**Check all that apply...​​​​​​​
What phone number should be referenced in the attendance message which the parent/guardian can use to call the school with questions or to provide a reason for the absence if they desire?​​​​​​​​​​​​​​​​​​​​​​
When daily attendance calls are made to parents, what should the spoken message say?​​​​​​​​​​​​​​​​​
*Modify the message above assuming it's not fitting. Otherwise, there's no need to modify it!​​​​

Message 5

*Check all that apply​​​​​​​​
What time should the student system be queried for absences in the building(s) you chose above?​​​​​​​​​
What mode(s) of communication should be used to send attendance notifications to parents?​​​​​​​​​
**Check all that apply...​​​​​​​​
What phone number should be referenced in the attendance message which the parent/guardian can use to call the school with questions or to provide a reason for the absence if they desire?​​​​​​​​​​​​​​​​​​​​​​​
When daily attendance calls are made to parents, what should the spoken message say?​​​​​​​​​​​​​​​​​​
*Modify the message above assuming it's not fitting. Otherwise, there's no need to modify it!​​​​​
Do you wish to have the system make calls home to parents in regard to student lunch balances?​​
What point of sale system does your school use to track student lunch balances?​​​
At what dollar balance should calls be made home to the contacts for students, to remind them to replenish the students lunch balance?​​
Which lunch designations should calls be made for?​​​
**Check all that apply...​​but note that there may be some legal restrictions that would prevent calls being made home to students with "Free Lunch" designations.
What days of the week should calls be made home to parents for lunch balances?​​​​
What time should calls for lunch balances be made?​​​​
What mode(s) of communication should be used to send lunch balance notifications to parents?​​​
**Check all that apply...​​
Do you wish to send Staff data to the vendor?​​​​​
Select the specific types of staff data that should be sent​
*Check all that apply​​​​
What system should be used as the source for your staff data?​​​
*The system you specify must be supported by EduTech​​
Should any Mobile Phone Numbers that are sent to the system be considered 'Textable' by default?​​​​​​​​
Which library program does your school use?​​​
The number you provide will be used to connect Mass Notifications to your library system.​​​​
**Please be sure the number you specify here is correct!​​​
If possible, do you want to display the books that students have checked out in the school's library software and any money that might be owed to the library when parents and students use the Mobile Communications App?​​
If possible, would you like to have the system automatically send messages home in situations where students owe money to the library?​​​​
At what dollar balance should calls be made home to the contacts for students, to remind them to pay any library balances?​​​
What time should calls for library balances be made?​​​​​
What mode(s) of communication should be used to send library balance notifications to parents?​​​​
**Check all that apply...​​​

If possible, would you like to have bus data sent to the system so that calls can be made to those students that ride on a specific bus(es)?​​​
**Transportation Data must be loaded into your student system, in order for this data element to be useful in Mass Notifications.​

Please provide an email address where we can send a link to your current form.

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